【DEVLOX Professionals】Privacy Policy
※The Japanese version of the Policy is the original and the English version of the Policy is for reference only; in the event of any inconsistency or conflict between the two, the Japanese version shall prevail.
Please click on the link below to view the Japanese version of the Policy.
This Privacy Policy (hereinafter referred to as the "Policy") outlines the procedures adopted by DEVLOX Corporation (hereinafter referred to as “we” or the "Company") for handling information, including personal information, of users (hereinafter referred to as “you” or the “User”) utilizing the Service (hereinafter referred to as the “Service").
- *1. Collection of User Information and Methods***.
In this Policy, "User Information" denotes any information related to identification, communication service activity, and other information generated or stored in connection with Users or their devices, which is gathered by the Company in accordance with this Policy.
The collection method determines the User Information collected by the Company through this Service, and includes the following:
(1) Information provided by the User: Information submitted by the User for Service utilization or through the course of using the Service, including:
- Name, gender, date of birth
- Email address, telephone number, address (including country of residence)
- Educational background (including the name, the year of admission, and the year of (planned) graduation of the school and the like from which the User graduated)
- Employment history (including past and present employers, dates of employment, department, position, title, work description, portfolio, and the like.)
- Qualifications, licenses, skills, and foreign language proficiency results (including scores and the like on TOEIC, IELTS, and other foreign language proficiency tests)
- Credit card information, bank account information, wire transfer information, and other information related to means of payment
- Still image information including User’s portrait photo (profile picture)
- Any other information entered or transmitted by the User through methods determined by the Company
(2) Information from external services that the User permits linkage with the Service.
If you allow us to link your use of the Service with other services, such as social networking services, we will collect the following information from such external services in accordance with the consent you provide at such time of allowance:
- User IDs used for external services
- Other information that the User has authorized the external services to disclose according to the privacy settings of such external services.
(3) Information collected during your use of the Service
We may collect information about how you access and use the Service. This may include the following information:
- HTTP referer
- IP address
- Information regarding Server access logs
- Cookies, ADIDs, IDFAs, and other identifiers
(4) Information that we collect with User’s individual consent during Service use.
- *2. Purpose of Information Use**
The specific purposes for utilizing User Information related to Service provision are as follows:
(1) Identity confirmation of the User
(2) Service provision
(3) Introduction to the User of business or projects and the like subcontracted to us by our business partners, or business or projects and the like to subcontract from the Company to the User
(4) Contacting Users and responding to User inquiries
(5) Addressing violations of our terms of use, the Policy, guidelines, and the like (hereinafter referred to as "Terms and Conditions.") regarding this Service
(6) Conducting or announcing campaigns, events, surveys, and the like, and to provide information about our services other than this Service
(7) Notifying Users of changes and the like to the Terms and Conditions and the like of this Service
(8) Analyzing User requests, calculating and aggregating data obtainable from the Service, and analyzing such data for the purpose of improving the Service
- *3. Request for Discontinuation of Use**.
Users may request discontinuation of the collection or use of all or part of User Information by adjusting prescribed settings of the Service, and in such case, the Company will promptly stop the collection and use of all or part of such information in accordance with the Company's policies. Since the collection or use of specific items of User Information is essential for Service use, the Company will stop collecting or using such items only upon Service termination following procedures prescribed by the Company.
- *4. Provision to Third Parties**
We will not provide personal information within User Information to any third party (including parties located outside of Japan) without prior User consent unless any of the following situations requiring disclosure arise:
(1) When we outsource all or part of the handling of personal information within the scope necessary to achieve the purpose of use
(2) When we disclose information in the course of merging or other executing a business succession plan with another company
(3) When we are required to cooperate with a national government agency, a local government agency, or another entity entrusted by such government agencies with the responsibility to execute affairs prescribed by laws and regulations in a situation in which obtaining the consent of the User may impede the execution of such affairs
(4) When permitted by the Act on the Protection of Personal Information of Japan (hereinafter referred to as the "Personal Information Protection Act") or by other laws and regulations.
- *5. Joint Use**.
In order to achieve the purposes of use being stipulated in this Policy or notifying Users individually, we may jointly use the User’s personal information we obtain through the Service with our affiliated companies.
In such event, the items of personal information to be jointly used will be the information described above in Section 1 “Collection of User Information and Methods.” The purpose of use by the parties with whom such personal information is jointly used will be the purposes described above in Section 2 “Purpose of Information Use.” The entity in charge of managing such personal information is the Company; the Company will responsibly manage the User Information and ensure that it is handled in accordance with this Policy.
- *6. Security Control Measures**
We will take necessary and appropriate measures to prevent leakage, loss, or damage of personal information that we handle and to otherwise safely manage personal information. For more information on the security control measures taken by the Company, please contact us as specified in Section 9 “Contact Information” of this Policy.
- *7. Disclosure of Personal Information**
Upon a User’s request in accordance with the provisions of the Personal Information Protection Act, we will confirm that the request is made by the User himself/herself and disclose the information to the User without delay (if the requested personal information does not exist, we will notify the User to that effect). However, this does not apply to cases in which we are not obligated to disclose the information under the Personal Information Protection Act or other laws and regulations. Please note that a fee (1,000 yen) will be charged per request for disclosure of personal information.
- *8. Correction and Suspension of Use of Personal Information**
8-1 When a User requests in accordance with the provisions of the Personal Information Protection Act that (1) we correct the content of his/her personal information because the personal information is untrue, or (2) we suspend the use of his/her personal information because it has been handled beyond the scope of the purposes previously publicly announced or has been collected through deception or other wrongful means, then we will conduct the necessary investigation without delay after confirming that the request is made by the User himself/herself. Based on the results of the investigation, we will correct the content of the personal information or suspend its use, and report to the User accordingly. If we decide not to correct or suspend the use of the personal information at issue, we will notify the User accordingly.
8-2 If a User requests deletion of the User's personal information, and if we deem it necessary to comply with the request, then we will delete the personal information after confirming that the request is made by the User himself/herself, and notify the User accordingly.
8-3 The provisions of Sections 8-1 and 8-2 do not apply to cases in which we are not obligated under the Personal Information Protection Act or other laws and regulations to make corrections or suspend the use of personal information.
- *9. Contact Information**
Please direct any comments, questions, complaints, or other inquiries regarding the handling of User Information to the following point of contact:
Address: BIZ SMART Yoyogi, Room 425, 1-25-5 Yoyogi, Shibuya-ku, Tokyo 151-0053, Japan
DEVLOX Corporation
Personal Information Administrator: Kimihiko Tanaka
Email address: contact@devlox.net
- *10. Procedures for Changing the Privacy Policy**
The Company reserves the right to modify this Policy as needed. In the event that the Company modifies this Policy in a manner that legally requires the consent of the User, the modified Policy shall apply only to those Users who have agreed to the modification in the manner prescribed by the Company. In the event of any modification of this Policy, we will notify Users or publicize the effective date and content of the modified Policy on our website or through other suitable means.
- *11. Original Version**
The Japanese version of the Policy is the original and the English version of the Policy is for reference only; in the event of any inconsistency or conflict between the two, the Japanese version shall prevail.
[Established November 28, 2023]